Ohio Department of Rehabilitation/Corrections & 5 Paragraph Business Plan
David Hamilton is an Academy Training Developer with the Ohio Department of Rehabilitation and Correction. He has over 28-years working in the adult correctional system in progressive roles; 20 of those years have been spent on employee development. Currently, Hamilton manages the most extensive, complex program in the agency regarding employee safety.
Hamilton is a veteran of the United States Army where he had significant training and experience in using operation and warning orders. The practice followed him into the correctional environment where Incident Command System is routinely utilized. The model was adopted by the National Fire Academy, and it manages incidents, regardless of their size, through a series of actionable planning stages. As such, the five-paragraph operations order is the center of gravity to gain or regain stability in the correctional environment.
Hamilton has formalized Project Management training from Columbus State Community College in Columbus, Ohio. In 2013, he developed the 16-hour module of training for end-users regarding Project Management. It contains all the essential elements of the industry including scope statement, charter, stakeholder identification, work breakdown structure, timeline, and risk management. However, the information was tailored for the layman in public service to use.
During self-initiated research, Hamilton discovered the 5P Business Plan. He automatically saw the value in it. As an epistemology, he began using it for school projects in a Masters of Business Administration program. He passed on the information to several professors who also saw the value-added propensity it may bring to students, entrepreneurs, and corporate executive alike.
The next step was to bring it back to his agency. The 5P Business Plan had to have minor revisions to meet the needs of a public service provider. During this time, Hamilton was in contact with Michael Penney. He provided Mr. Penney an opportunity to review the revision and contribute his input.
In 2015, Hamilton became a leadership coach within his agency. As a public agency, short-term projects are a method used to evaluate management employees. A project may be defined as creating something new (typically services), it has a definite beginning and end (time constraint), and it must have a measurable objective (scope). All of it is completed with project team members that may or may not have a vested interest in the project itself. Therefore, planning must be simple, practical, and efficient to realize success.
The 5P Business Plan was incorporated into the Project Management training to aid in synthesizing the process. Its effort is used in the planning phase to ensure that all areas of concern are addressed, or at least considered. Moreover, it provides task, unit, and team leaders vital information on managing the day-to-day tasks associated with the project (decentralization). Hence, vertical and horizontal lines of communication are notably more functional.
The modified 5P Business Plan was introduced to leadership classes, starting with newly promoted leaders within the agency. As such, the effort is to familiarize the student with the use of the plan. The second level of leadership training the student is expected to work on a small-scale project within their unit. The student will have 30-days to complete the project planning phase and report back to a predetermined panel of subject-matter-experts. It is accomplished by completing a brief manual and a 15-minute presentation using a pith-deck template based on the 5P Business Plan. The third level of leadership, the student is expected to conduct in-depth research, complete a substantial project, a manual/report (typically 200+ pages), and a 30-minute presentation to a panel of subject-matter-experts using the pitch-deck.
The manual, which is 60% of the grading process, may be created using the bullet points of the revised 5P Business Plan. It ensures that the manual is well thought out, correct, complete, and consistent with laws, administrative rules, and policy. Moreover, it adds professionalism to the end product by putting the content in an easy to understand format.